Hockey Australia

2026 Hockey Australia (HA) National Registration Terms and Conditions 
Your application for membership will be considered and may be accepted or rejected in accordance with the relevant AHO's governing rules.  There is no appeal where Your application is rejected. In consideration of Your application for membership of the AHO, You agree to the following terms and conditions (Terms): 
Definitions 
1. In these Terms, the following words have the corresponding meaning: 
(a) Activity means participating in any capacity in any hockey match, competition, event, or activity (including 
training), whether on a one-off basis or as part of a series, league, or competition, which is sanctioned or 
organised by a Relevant Organisation, including but not limited to participation as a player, coach, support 
personnel, official or administrator. 
(b) Australian Hockey Organisation (AHO), which means and includes HA, MAs, Regional Associations and 
Clubs. 
(c) Club means any hockey club which is a member of, or affiliate to a Regional Association or MA that enters a 
player or a team to participate in an Activity. 
(d) Hockey Australia (HA) means Hockey Australia Limited (ACN 088 988 836). 
(e) Member Association (MA) means each state and territory member of HA recognised under the HA 
Constitution. 
(f) National Integrity Framework (NIF) means the HA National Integrity Framework consisting of: 
a. Safeguarding Children and Young People Policy 
b. Member Protection Policy; 
c. Competition Manipulation and Sport Gambling Policy;
d. Improper Use of Drugs and Medicine Policy; and 
e. Complaints, Disputes and Discipline Policy; 
subject to amendment from time to time by HA and made available at www.hockey.org.au/integrity. 
(g) Participant means a person who is registered, or entitled to participate, in an Australian Hockey 
Organisation Activity 
(h) Regional Association means those regional or metropolitan hockey associations which are members of or 
affiliated to a Member Association. 
(i) Rules mean all rules, regulations, by-laws and policies of the relevant AHO, including but not limited to the: 

a. Relevant AHO’s constitution; 
b. NIF; 
c. HA Code of Conduct;
d. HA Social Media Policy; and 
e. Hockey Australia Concussion Policy; 
subject to amendment from time to time by HA and made available at www.hockey.org.au/integrity or as made available by the relevant AHO. 
(j) You,Your or Yourself means you, and any child or young person under 18 upon whose behalf you register with an AHO, and accept these Terms, where the context so permits. 
Compliance with Rules 
2. You commit to safeguarding all Participants, particularly children and young people, from harmful behaviours such as abuse, bullying, harassment, discrimination, grooming, and other forms of misconduct. You are expected to report any incidents or concerns promptly. 
3. You agree to be bound by and comply with all Rules, directions, determinations and decisions made by the 
relevant AHO. 
4. You acknowledge and accept that breaching any Rules may result in disciplinary action including termination of Your membership. 
5. Without limiting the application of any relevant Rules or any right to terminate Your membership under the AHO's governing rules, the relevant AHO may terminate Your membership registration at any time, including if Your participation or behaviour interferes with any other Participant's safety or enjoyment of hockey, subject to any requirements of the relevant AHO's constitution. 
6. You accept responsibility for familiarising yourself with the Rules and any updates, as well as additional Rules adopted by the relevant AHO and communicated to You in the future. 
7. HA may provide educational resources to assist Participants in understanding their obligations under the NIF and 
other Rules. Visit www.hockey.org.au/integrity for more information. 
Reporting Obligations 
8. You agree that if You see, hear, or experience any suspicious or unwelcome activity, or any integrity issues or 
concerns, including but not limited to child safety, abuse, harassment, bullying, match-fixing or doping, You must 
report it through one of the following channels: 
· Email: integrity@hockey.org.au 
· Online: https://hockeyaustralia.stoplinereport.com 
· Phone: 1300 30 45 50 
· Child Safeguarding and Discrimination complaints can be lodged directly to Sport Integrity Australia online 
at https://www.sportintegrity.gov.au/contact-us/make-an-integrity-complaint-or-report 
Assumption of Risk 
9. There are risks associated with participation in Activities, and accidents can and do happen, which may result in personal injury, death or property damage. You should ensure You are aware of all risks involved, including those associated with any health condition You may have. You acknowledge, understand and accept all risks involved in Your participation in Activities. 
10. You consent to receive any medical treatment that an AHO reasonably considers necessary or desirable for You during your participation in Activities if You cannot make a rational decision about Your consent at the time. You agree to reimburse the relevant AHO for any costs or expenses incurred in providing You with such medical treatment. 
Disclosure of medical conditions 
11. You warrant that prior to undertaking any Activities You are: 
a. and must continue to be medically and physically fit and able to undertake and participate in Activities; and 
b. not a danger to Yourself or to the health and safety of others. 
12. You acknowledge that You must not participate in any Activities if you have any pre-existing medical (mental or 
physical) or other condition that may affect the risk that either You or any other person will suffer injury, loss or damage. 
13. You acknowledge that AHOs rely on information provided by You. You represent and warrant that all such information is accurate, up-to-date and complete. 
14. You agree to report any accidents, injuries, loss or damage You suffer during any Activities to the relevant 
AHO before You leave any relevant venue in the manner required by the relevant AHO. 
Privacy and Use of Personal Information 
15. The personal information that the AHO collects from You may be used and disclosed for the purposes set out in 
the HA Privacy Policy available at www.hockey.org.au/integrity and the privacy policy of the AHO, if any, including 
administering and marketing competitions, activities and other events; and the provision of hockey- related information and communication from AHOs.  You expressly consent to the collection, use and disclosure of such personal information. 
16. You may opt out of your email being used for communication purposes by contacting the relevant AHO and/or 
managing Your communication preferences online. 
The relevant AHO may use third parties (such as IT providers, venue operators or survey providers) to collect 
Your personal information or give them your information to help run hockey, as required by law. The AHO will always act in accordance with the Australian Hockey Privacy Policy and its privacy policy, if any.  You expressly consent to the collection, use and disclosure of such personal information. 
17. Subject to applicable Rules (including the HA Privacy Policy), You consent to photographs and video captured, recorded and livestreamed during Your participation in any Activities and to AHOs using Your name, image, participation, performance and likeness (Image) in any form or medium for: 
a. general marketing and promotional activities related to hockey in Australia; or 
b. the administration of hockey in Australia (e.g., to assist in identifying and investigating prohibited conduct 
under the NIF or for use in disciplinary proceedings, including tribunal hearings); 
in each case without your further consent being necessary. 
18. If You wish to withdraw or vary Your consent to Your Image being used for general marketing 
and promotional activities related to hockey in Australia, please notify the relevant AHO. 
19. An AHO may apply additional terms and conditions in relation to Your registration, including, but not limited to, 
the collection of Your personal information. 
20. Where there is any overlap between these Terms and any additional terms applied by an AHO in 
accordance with clause 19, these Terms prevail to the extent of the inconsistency. 
Insurance and Membership Cancellation 
21. If Your application is accepted, You become entitled to a level of insurance protection as detailed at 
www.hockey.org.au/play/registration-and-insurance. You acknowledge that this coverage is limited and does not 
include all potential risks. You are strongly encouraged to review Your personal insurance needs to ensure 
comprehensive protection while participating in Activities. 
22. Subject to any requirements of the relevant AHO's constitution, You must notify the AHO in writing if You wish to 
cancel your registration. Following the AHO's confirmation to You of Your registration cancellation, You will have no entitlement to the benefits that attach to Participants. 
23. Refunds may be provided but only in the circumstances set out in the HA Refund Policy. 
Parent/Guardian Declaration 
Where the applicant is under 18 years of age the below must be acknowledged by the applicant’s parent or legal guardian: 
You represent and warrant that You are the parent and/or legal guardian of the applicant.  You authorise and consent 
to the applicant registering and participating in Activities. In consideration of the applicant's membership to the AHO 
being accepted, You expressly agree to be responsible for the applicant's behaviour and agree to accept, in Your 
capacity as parent or guardian, the terms set out in this membership declaration. In addition, You agree to be bound 
by and to comply with the Rules and all other rules, regulations, by-laws and policies of the relevant AHO.

Whitford Hockey Club Inc.

Terms and Conditions

Whitford Hockey Club (WHC) Values

The Club has identified the following values as being appropriate for the behaviour of members, and I agree to represent the Club in accordance with those values:

Fees

I agree to pay the fee requirements as set out on the Membership Fees information on this website.

Fundraising and volunteering

The Club is about more than just playing hockey. You are joining a non-profit community volunteer club. As such there is a requirement to contribute more than just membership fees, especially as we operate the clubrooms and playing grounds at Troy Pickard Hockey Centre.  Playing members in school year 11 and above must volunteer a minimum of 4 hours during the winter hockey season. 

I acknowledge that I can opt out of volunteering during the registration process by paying an additional fee of $102 as part of my membership.  In the event I have not met the minimum volunteering hours by the end of the season, I acknowledge I will be invoiced for the hours not contributed. 

Privacy Note

WHC is bound by the provisions of the Commonwealth Privacy Act. WHC collects your personal information for the purposes of informing you of club activities, to contact you in the event of an emergency and to provide to sponsors of the club for fundraising. Sponsors may use this information to contact you to make special offers which are available to club members. Should you NOT wish for WHC to provide your information to sponsors please notify us by sending an email to Registrar@whitfordhockey.asn.au. You have the right to access your personal information held by WHC subject to exceptions contained in the Privacy Act. To do so, contact  Registrar@whitfordhockey.asn.au.

Insurance and Indemnity

I understand that hockey can be a dangerous sport and the risk of injury whilst playing or training is high. I agree that it is my responsibility to arrange and take medical or other insurance necessary to cover any such injury to myself and that WHC will not necessarily have any insurance on behalf of its members to cover such claims. Details of the insurance coverage provided by Hockey Australia (including optional additional cover) can be found on the Hockey WA website. I agree to indemnify WHC, their Committees, coaches or other authorised representatives against any claims for injury, expenses or damages suffered by me, except as a result of the wilful negligence of that party.

I also agree to play in a safe manner according to the rules of the game and to follow instructions from coaches, captains and officials. If I breach these conditions, I understand I may be liable to sanctions imposed by WHC and Hockey WA.

Medical Conditions

I acknowledge that it is my responsibility to advise the coaching staff of WHC of any medical condition which may influence my participation or my children’s participation in hockey activities, or which may influence any medical attention which may be required whilst involved in those activities.

Umpiring Duties

I understand that I am to be available for umpiring duties as required by WHC. The Team Managers and the Club’s umpiring coordinator allocate appointments to umpire. Some club members may undertake umpiring duties on your behalf for a fee – see the umpiring coordinator for details. Non-attendance attracts large fines from Hockey WA and I understand this cost is passed on to the nominated players who don’t turn up for umpiring duties or who fail to find a suitable replacement.  

Working With Children Checks

Our Club requires all volunteers in contact with children, such as coaches and team managers, to obtain Working With Children Checks. If you are to be involved in the Club’s junior program, a check will be obtained for you at the Club’s expense.

Constitution and By-Laws

I agree to abide by the Rules of Association of the WHITFORD HOCKEY CLUB INCORPORATED, a copy of which is available on the Club website.